Frequently asked questions and answers (relevant to exhibitors):
Have another question? Email us.
Q. Do I get a membership discount?
The membership fee for HiNZ is discounted to $149 (usually $189) for conference exhibitors and delegates. If someone wants to sign up as a member, please tell them to tick 'yes' to join/renew HiNZ when they register for the conference, and they will automatically get the lower membership rate.
Q. Can I send messages to delegates before the conference?
Yes. Approx. three weeks before the conference we launch the conference app. This enables you to see the list of conference attendees (name, job title, organisation) and send messages to individual delegates via the app without breaching New Zealand's privacy laws.
Q. Can I bring candy/treats to give away at my booth?
If you wish to giveaway any food or beverage items we must seek venue permission first. It's not difficult, simply email Kim.
Q. When is pack-in?
Tuesday 31 October, 2pm to 6pm. Access to the exhibition hall is not possible prior to 2pm Monday due to health & safety rules. Alternatively you may pack in on Wednesday 1 November from 6.30am to 7.30am. All booths must be set up by 7.30am on 1 November 2016 when delegates start to arrive.
Q. When is pack-out?
Friday 3 November, 2pm to 3pm. Pack out begins immediately after the Awards Lunch finishes at 2pm. Exhibitors are not permitted to dismantle or remove their exhibition booth prior to this time.
Q. What are the exhibition hours?
Wednesday 1 November, 7.30am to 7.30pm
Thursday 2 November, 8am to 5.30pm
Friday 3 November, 8am to 2pm
Q. What are the critical deadlines I need to be aware of?
These are all stated in the exhibition manual on page 3.
Q. What comes with my booth?
All booths come with 2 x 150 watt spotlights and 1 x 10 amp power point with 4 way multi box and a black & white company sign. All booths are built with 2480mm high white Octonorm panels (do not construct your display higher than 2480mm). If you require furniture, AV, additional signage or additional lighting/power this can be organised at your cost through Peek Exhibition. Contact Nicole on firstname.lastname@example.org
Q. What is the expected attendance?
We are expecting somewhere between 700 to 900 delegates.
Q. Can I put something in the delegate bags?
Yes, it is free for delegates to put brochures and other printed materials into the delegate bag. (There is a fee for non-exhibitors.) You will need to supply 900 copies if you want us to put one in every bag. To book a delegate bag insert please fill in this online form.
Q. Does the venue have reliable internet?
There is free WIFI for delegates. However the venue requires all exhibitors to have a hardwire internet connect to their stand, if you are streaming or demonstrating software/website. Wired internet must be booked with the venue in advance. To order fill in the Wired Internet Order Form in the exhibition manual. The cost is $200 +gst for the 3 day conference.
Q. Can I see where my booth is located on the exhibit floor?
To request a copy of the latest floorplan please email Kim on email@example.com
Q. Can my company hold a seminar/workshop in conjunction with the conferences?
Yes, dependent on space availability this can be organised. If you wish to book a room for a company event please email Kim on firstname.lastname@example.org
Q. Do all of my staff need to register for the conference?
Yes, all company representatives at your booth must be registered as a conference delegate. Anyone without a delegate badge will be asked to leave the venue.
Q. How do I deliver goods to the venue?
Goods must be clearly labelled with a Materials Delivery Form (see appendix of exhibition manual). This will enable the venue to deliver your goods to your booth location. Failure to clearly label your goods will result in delays in the receipt of your goods during pack in.